Privacy Policy

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Haines City Juneteenth Heritage Coalition

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Effective Date: July 8, 2026
Last Updated: July 8, 2026

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The Haines City Juneteenth Heritage Coalition ("HCJHC," "we," "our," or "us") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, protect, and retain your information when you visit our website, participate in our programs or events, submit forms, make donations, volunteer, apply for sponsorship or vendor opportunities, register for youth programs, or otherwise interact with our organization.

As a registered 501(c)(3) nonprofit organization, our mission is to educate, uplift, and unite our community by preserving and celebrating the history and significance of Juneteenth through educational programming, cultural events, music, art, food, storytelling, and community engagement.

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By accessing or using our website or services, you acknowledge that you have read and understood this Privacy Policy.

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Organization Information

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Haines City Juneteenth Heritage Coalition

P.O. Box 344
Haines City, Florida 33845

Email: hcjhc1865@gmail.com

Phone: (863) 651-6776

Website:
https://www.hainescityjuneteenth.org

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Scope of This Privacy Policy

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This Privacy Policy applies to information collected through:

• Our website

• Online donation forms

• Volunteer applications

• Membership applications

• Event registrations

• Youth program registrations

• Sponsorship applications

• Vendor applications

• Employment applications

• Newsletter subscriptions

• Contact forms

• Surveys

• Social media interactions

• In-person events where information is collected

• Photographs and video recordings taken during Coalition-sponsored events

This Privacy Policy does not apply to third-party websites that may be linked from our website. We encourage visitors to review the privacy policies of any third-party websites they visit.

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Information We Collect

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Depending on your interaction with us, we may collect various categories of information.

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Personal Information

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This may include:

• Full name

• Mailing address

• Email address

• Telephone number

• Date of birth (when applicable)

• Emergency contact information

• Organization or business name

• Employment information (when applying for positions)

• Volunteer experience

• Membership information

• Event registration information

• Sponsorship information

• Vendor information

• Communications you send us

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Donation Information

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If you choose to support HCJHC financially, we may collect:

• Donor name

• Contact information

• Donation amount

• Donation date

• Donation designation

• Payment confirmation

• Tax receipt information

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HCJHC does not collect or store complete credit card numbers or other sensitive payment credentials. All payment transactions are securely processed through trusted third-party payment processors.

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Youth Program Information

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For youth registrations, we may collect:

• Child's name

• Child's age

• Parent or legal guardian's name

• Parent contact information

• Emergency contact information

• Program participation details

We do not intentionally collect medical information unless specifically required for a particular event or program and only with appropriate parental authorization.

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Volunteer Information

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Individuals applying to volunteer may provide:

• Contact information

• Areas of interest

• Skills and qualifications

• Availability

• Previous volunteer experience

• References (if requested)

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Employment Information

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Employment applicants may submit:

• Resume

• Employment history

• Educational background

• Professional references

• Certifications

• Other information voluntarily included in application materials

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Vendor Information

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Vendor applications may include:

• Business name

• Contact information

• Business license information

• Product descriptions

• Tax documentation when required

• Payment information

• Insurance documentation if applicable

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Sponsorship Information

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Sponsors may provide:

• Business information

• Contact information

• Sponsorship preferences

• Marketing materials

• Payment information

• Company logos

• Promotional information

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Information Automatically Collected

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When you visit our website, certain technical information may be collected automatically.

This may include:

• IP address

• Browser type

• Device type

• Operating system

• Pages visited

• Date and time of visit

• Referring website

• Clickstream data

• Website usage statistics

• Geographic region (general location only)

This information helps us improve website functionality, security, accessibility, and visitor experience.

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Cookies and Similar Technologies

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Our website is built using the Wix platform, which uses cookies and similar technologies to enhance website performance, improve functionality, analyze visitor behavior, and provide a better browsing experience.

Cookies may be used to:

• Remember user preferences

• Maintain website security

• Analyze website traffic

• Improve website performance

• Understand visitor engagement

• Support embedded content

• Facilitate donation processing

• Enable online forms

Some cookies are essential for the proper operation of our website and cannot be disabled without affecting functionality.

Visitors may modify cookie settings through their web browser. Disabling cookies may limit certain features of the website.

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Analytics

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HCJHC may use Wix Analytics and other website analytics services to understand how visitors interact with our website.

Analytics information may include:

• Pages viewed

• Time spent on pages

• Device information

• Browser information

• General geographic location

• Referral sources

• User engagement metrics

This information is aggregated whenever possible and is used solely to improve our website and outreach efforts.

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How We Use Your Information

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We use personal information only for legitimate nonprofit purposes, including:

• Responding to inquiries

• Processing donations

• Issuing donation receipts

• Managing memberships

• Processing volunteer applications

• Coordinating volunteers

• Registering participants for events

• Administering youth programs

• Communicating important event updates

• Sending newsletters and educational content

• Managing sponsorship relationships

• Processing vendor applications

• Evaluating employment applications

• Improving our website

• Protecting against fraud

• Maintaining organizational records

• Meeting legal and regulatory obligations

• Preserving the integrity and security of our systems

We do not sell personal information to third parties.